This is the main browse of account information, including balances and other various data.

Options

Search: Determines what to order by and search by.

Status: Select if you wish to see all active or inactive accounts.

View: This allows you to save your settings of which columns are displayed or hidden and what order columns show in. To hide or unhide columns, click the customize columns button and check which columns are displayed. You can either click the customize columns button or just drag columns where you want them by dragging the column header to order columns. You can save a view by clicking the save view button. You must be authorized in security to save or delete views.

• Columns: For help on sign control, click here.
• Account#: The G/L account number, consisting of the different divisions, separated by dashes. The account# size can be changed in G/L Options. The account# size is maintained in G/L Options. It is important that no changes are made to the account# structure (number of divisions and size of each) without first consulting with SGA.
• Description: A brief description of what the account is. This is the description you will use when searching by account description.
• Division Descriptions: Displays the descriptions for each account division.
• Alias: This is an optional field used for your reference only to have a separate chart of account structure. This may be an old account#. If an alias is entered, the chart of accounts can be viewed in that order on the accounts screen.
• Actual Last Period: Balance at the end of the last period.
• Entered This Period: Amount entered into the current period.
• Encumbered: This column represents the encumbered balance of any open purchase orders. Use of encumbrance is optional.
• Current: The current balance of this account, including any entries in a batch that have not yet been posted.
• Forecast: The current year forecast. If no forecasts were entered, then this is the budget. You can add or revise budgets in the budget entry.
• Remaining: The amount of budget remaining for the current year (Remaining = Annual Budget/Forecast (as set in Options > AP > Entry) minus Actual YTD minus Encumbrance).
• Original Budget: The original budget entry before any revisions or forecasting was done.
• Active: An account must be active for entry to be allowed. If an account is inactive, all information and history may be browsed; however, entry will not be allowed. To inactivate a group of accounts, sees Global Account Edit.
• Modify User: The user who last modified the account. If you would like to see who edited the account, go to audit history under the account menu.
• Modify Date/Time: The date and time the account was last modified.
• Division(s): Displays the numbers/letters for each account division.