Articles
Master A/P
Below outlines the Master A/P process.In the payment process, each fund feeds the payment amount (with a manual check) to the Master A/P fund for payment out of that checking account (defined in Options > Accounts Payable). Payments processed...
Vendor Types
To maintain the vendor type, used to categorize vendors into groups such as: EM = Employees PA = Payroll Vendors, etc. Menu option is Setup > Vendor Types. Force P.O.#: Is a P.O.# required in invoice entry for this vendor type...
1099 Codes
Maintains the A/P 1099 taxable codes, used in reporting to federal government on any Form 1099 at year-end. 1099 Taxable codes may be used in A/P invoice entry to designate that a payment to a vendor will be later reported for 1099 purpos...
Checkbooks
Menu option is: Setup > Checkbooks. All payments are assigned to a checkbook. A checkbook designates the G/L cash account as well as the check form used when checks are printed. Checkbook ID: A unique number assigned t...
Check Forms
Choosing a check form (Pre-printed vs. blank) Blank check forms The biggest advantage of printing the entire check (MICR encoding included) is that you don’t have the possibility of check#’s not matching the preprinted check#. Pr...
Positive Pay Formats
Positive Pay is when you send a file to the bank for check verification. This allows you to define the format your bank requires. It is capable of creating a delimited or fixed width text file. Maintain positive pay formats under Setup > Expor...
Accounts Payable Options
Contains all high level settings for the Accounts Payable system. A/P Options consist of: General Entry Purchase Order Accounts Payment Digital Capture (if subsystem used) Vendor Portal (if subsystem used) G...
Purchase Order Options
Purchase Order Optional settings: General Entry Form General Use Purchase Order: Activates menus for Purchasing. Use Approved Documentation: A checkbox during PO entry that states the attachments are suffi...
Export Permissions
If Permission Accounts Payable > Change Web Extension Paths is set to 00-Not Allow, the user will not be able to switch the path from the one setup under Setup > Exports > EFT Setup or Positive Pay setup. The web extension will ...
EFT File Formats
This defines the format to use when transferring electronic vendor payments to a bank. This allows you to define the format your bank requires. These are maintained under Setup > Exports > EFT File Formats. Format name: The unique name ...
Payables Imports
Invoices and Payments can be imported from outside systems into an SGA batch. The import format must be in place before you can import data into SGA. These are maintained under menu Setup > Imports > Payables Imports. The following are the...
Bank Reconciliation Import Setup
This is the format of the file the bank gives you to import cleared checks. SGA can assist in setting up this file format. Name: The name that will be displayed as the name of the import. General: Typically banks send a text file as the typ...